Maxpilot gives support coordinators a complete platform to manage participant caseloads, track plan budgets, coordinate services, and produce NDIS progress reports — all in one place.
From initial plan activation through to goal reviews and progress reporting, Maxpilot keeps every participant’s information, budgets, and services organised and audit-ready.
Manage your full participant caseload from a single dashboard. Track plan start and end dates, funding categories, and service bookings across every participant you support.
Monitor NDIS plan budgets in real time. Set alerts before funding runs low so you can act early, review utilisation rates, and report accurately to participants and their families.
Record and manage service agreements, provider relationships, and service bookings for each participant. Keep a complete history of every provider engagement and service delivered.
Write and store progress notes digitally against each participant. Generate NDIS-ready progress reports and plan review documents directly from recorded support activities.
Maxpilot gives support coordinators a single, real-time view of each participant’s NDIS plan — including funding categories, budget balances, support goals, and active service providers. No more spreadsheets or chasing providers for updates.
Progress notes and plan review reports are the most time-consuming part of support coordination. Maxpilot structures your note-taking so reports practically write themselves — pulling from recorded activities, goals, and service delivery to generate NDIS-compliant documentation.
This is an amazing tool for our team. Documentation is a must. Very straightforward to use.
Kellie D
Support Worker, ADS Care
Maxpilot combines participant management, budget tracking, service coordination, and documentation into one connected platform — purpose-built to meet the complexity of NDIS support coordination without the administrative burden.
Participant caseload dashboard
See every participant’s plan status, budget health, and upcoming review dates at a glance. Prioritise your day based on who needs attention most.
NDIS-compliant documentation
Progress notes, plan review reports, and service records are structured to meet NDIS Quality and Safeguards Commission requirements — audit-ready at all times.
Real-time budget visibility
Monitor every participant’s funding utilisation live. Catch underspend and overspend early, and share clear budget reports with participants and families.
No credit card required. Full platform access from day one.