MaxPilot brings together everything you need to manage your workforce — from onboarding and credentials to roles, permissions, and payroll information — in one connected system.
Purpose-built for NDIS providers — designed around how care teams actually work.
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Bring new team members on board smoothly with digital onboarding forms, document uploads, and automated completion tracking.
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Assign custom roles and control exactly what each staff member can see and do — from support workers to coordinators and managers.
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Store certifications, police checks, and compliance documents digitally, with automatic expiry reminders to stay ahead of renewals.
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Organise staff into pay groups for accurate, efficient payroll processing — reducing errors and saving your admin team hours each week.
Forget paper-heavy onboarding. MaxPilot lets new team members complete their details, upload required documents, and sign off on policies online — while managers track progress automatically and chase nothing manually.
Assign roles and permissions so every staff member accesses only what they need. As your organisation grows, update access levels, teams, and responsibilities with ease — keeping operations secure and efficient.
MaxPilot removes the friction from managing your workforce. Whether you are onboarding your first hire or scaling to a team of hundreds, our staff management tools keep everyone organized, compliant, and ready to deliver great care.
New team members complete their details and upload documents online, while managers track progress automatically and nothing falls through the cracks.
Control exactly what each team member can see and do — from viewing participant profiles to approving timesheets and accessing financial records.
Store certifications, compliance documents, and police checks against each staff profile, with automated expiry reminders keeping your team always compliant.
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New team members complete personal details, upload required documents, and finish onboarding forms entirely online. Managers receive automatic updates as each step is completed — eliminating the need for follow-up emails and paper trails.
Assign custom roles to every position in your organization — support worker, team leader, coordinator, manager, or admin. Each role has controlled access to exactly the information it needs, keeping sensitive data secure.
Store police checks, first aid certificates, NDIS training records, and other compliance documents against each staff profile. Expiry reminders notify managers before credentials lapse — so your workforce is always compliant.
Group staff members by pay category for streamlined, accurate payroll processing. Pay group information is linked directly to shift records — ensuring every hour worked is matched to the correct rate automatically.
Organize your workforce into teams, assign staff to specific participants or locations, and update allocations as your service delivery model evolves. Changes take effect immediately across scheduling and reporting.
No credit card required. Full platform access from day one.