Your team, organized and ready to deliver great care
MaxPilot brings together everything you need to manage your workforce — from onboarding and credentials to roles, permissions, and payroll information — in one connected system.
Staff management made simple
Onboard new staff, manage roles, track compliance, and keep your workforce organized — without the paperwork.
Staff Management Built for Care Organisations
Easy Staff Onboarding
Bring new team members on board smoothly with digital onboarding forms, document uploads, and automated completion tracking.
Roles & Permissions
Assign custom roles and control exactly what each staff member can see and do — from support workers to coordinators and managers.
Credential & Document Tracking
Store certifications, police checks, and compliance documents digitally, with automatic expiry reminders to stay ahead of renewals.
Pay Group Management
Organise staff into pay groups for accurate, efficient payroll processing — reducing errors and saving your admin team hours each week.
Bring new staff on board with ease
Forget paper-heavy onboarding. MaxPilot lets new team members complete their details, upload required documents, and sign off on policies online — while managers track progress automatically and chase nothing manually.
- Self-service onboarding with document upload
- Track completion progress for every new staff member
- All credentials and forms stored securely in one place
Stay in control of your entire workforce
Assign roles and permissions so every staff member accesses only what they need. As your organisation grows, update access levels, teams, and responsibilities with ease — keeping operations secure and efficient.
- Reduce HR Admin Time
- Ensure Compliance & Security
- Simplify Onboarding for New Staff
Experience the Impact of Smarter Staff Management
This is an amazing tool for our team. Documentation is a must. Very straightforward to use.
Kellie D
Support Worker, ADS Care
Build a stronger team, faster
MaxPilot removes the friction from managing your workforce. Whether you are onboarding your first hire or scaling to a team of hundreds, our staff management tools keep everyone organized, compliant, and ready to deliver great care.
Easily onboard staff
New team members complete their details and upload documents online, while managers track progress automatically and nothing falls through the cracks.
Assign roles and permissions
Control exactly what each team member can see and do — from viewing participant profiles to approving timesheets and accessing financial records.
Track every credential
Store certifications, compliance documents, and police checks against each staff profile, with automated expiry reminders keeping your team always compliant.