MaxPilot brings participant management, NDIS compliance, scheduling, and payments into one intuitive platform — so your team can focus on delivering quality support, not managing systems.
Every module comes pre-configured for how your organisation works, so your team is up and running from day one.
Track NDIS funding allocations, support categories, and budget utilisation for every participant — in real time, from one centralised dashboard.
Submit, track, and reconcile NDIS payment requests directly from MaxPilot — with the correct support category codes and documentation already applied.
Maintain NDIS Practice Standards evidence, credential records, and incident reports in one system — ready for quality audits at any time.
Build rosters, assign support workers, manage shift types, and track delivery against NDIS-funded plans — all from the scheduling calendar.
MaxPilot gives NDIS providers a complete, end-to-end management system. Onboard participants, track their plans and goals, roster the right support workers, capture shift records, and submit payment requests — without switching between multiple tools or platforms.
MaxPilot is built around NDIS Practice Standards. Incident management, credential tracking, documentation control, and participant safeguarding are all built into the platform — so your organisation demonstrates compliance through everyday operations, not last-minute preparation.
MaxPilot is purpose-built for the complexity of NDIS service delivery — from multi-participant rostering and plan-aligned billing to compliance documentation and quality reporting. One platform. Every function. Designed for the Australian NDIS context.
Manage every NDIS participant's profile, plan funding, goals, and support history in one place — with real-time budget tracking and instant visibility for your whole team.
Generate compliant NDIS payment requests from approved shifts automatically — with correct category codes applied and documentation attached, ready for submission.
Maintain the evidence, documentation, and incident records required by NDIS Practice Standards — through everyday platform use, not last-minute preparation.
Create comprehensive digital profiles for every NDIS participant — capturing personal details, plan funding, support categories, goals, and care requirements. Track budget utilization in real time and receive alerts when funding is running low — ensuring your organization plans service delivery with confidence and avoids over or under-spending against each participant's plan.
Generate and submit NDIS payment requests directly from completed and approved shift records. MaxPilot applies the correct support category codes, claim types, and documentation requirements automatically — reducing rejection rates and speeding up the time from service delivery to payment receipt.
Build detailed rosters that align with each participant's funded support schedule. Assign the right support workers, set shift types, track completion, and maintain accurate records of every service delivered — creating a clear link between plan funding, rostered hours, and actual care delivered.
Maintain all NDIS Practice Standards documentation within MaxPilot — including policies, risk management plans, participant consent records, and quality evidence. Report, escalate, and resolve incidents through a structured workflow that produces NDIS-ready documentation and aligns with mandatory reporting obligations.
Generate reports on participant outcomes, service delivery volumes, staff performance, and financial performance across any date range. Export reports for NDIS audits, board reporting, and funder acquittals — with clean, accurate data that demonstrates the impact of your organization's services.
No credit card required. Full platform access from day one.