Maxpilot gives support coordinators a complete platform to manage participant caseloads, coordinate service providers, track plan budgets, and produce NDIS progress reports — without the administrative burden.
From initial plan activation through to goal reviews and progress reporting, Maxpilot keeps every participant’s information, budgets, and services organised and audit-ready.
Maxpilot gives support coordinators a single, real-time view of each participant’s NDIS plan — including funding categories, budget balances, support goals, and active service providers. No more spreadsheets or chasing providers for updates.
Progress notes and plan review reports are the most time-consuming part of support coordination. Maxpilot structures your note-taking so reports practically write themselves — pulling from recorded activities, goals, and service delivery to generate NDIS-compliant documentation.
This is an amazing tool for our team. Documentation is a must. Very straightforward to use.
Kellie D
Support Worker, ADS Care
Maxpilot combines participant management, budget tracking, service coordination, and documentation into one connected platform — purpose-built to meet the complexity of NDIS support coordination.
Participant caseload dashboard
See every participant’s plan status, budget health, and upcoming review dates at a glance. Prioritise your day based on who needs attention most.
NDIS-compliant documentation
Progress notes, plan review reports, and service records are structured to meet NDIS Quality and Safeguards Commission requirements — audit-ready at all times.
Real-time budget visibility
Monitor every participant’s funding utilisation live. Catch underspend and overspend early, and share clear budget reports with participants and families.
No credit card required. Full platform access from day one.