One secure home for every document your organization needs
MaxPilot’s document management system gives your team instant access to the right documents at the right time — from participant files and staff credentials to policies and compliance records — all stored securely in one place.
No more lost files, ever
Centralize, organize, and control every document your organization handles — with role-based access, expiry tracking, and mobile availability built in.
Document Management Built for Care Organisations
Centralised Document Storage
Store every organisational document in one secure location — participant files, staff records, policies, contracts, and compliance evidence, all in one system.
Role-Based Access Control
Control exactly who can view, edit, and upload documents based on their role — so sensitive information is always protected while the right people always have access.
Version Control & History
Every document update is tracked and stored. View the full version history of any file and restore previous versions at any time — so nothing is ever permanently lost.
Expiry Tracking & Reminders
Automatically monitor expiry dates for staff credentials, contracts, and policy review dates — with reminders sent before anything lapses.
Organise every file with ease
MaxPilot gives your team a structured, searchable document repository that replaces filing cabinets, shared drives, and email attachments. Upload, tag, and categorise documents in minutes — and find exactly what you need in seconds.
- Centralized storage for all organizational documents
- Categorize and tag documents for fast, easy retrieval
- Upload from desktop or mobile at any time
Find what you need, when you need it
Whether a manager needs to pull a participant’s care plan before a meeting or a carer needs to check an updated policy before a shift, MaxPilot puts the right document in front of the right person immediately — from any device, anywhere.
- Eliminate Time Wasted Searching for Files
- Ensure Staff Always Access the Latest Version
- Meet Document Control Requirements for Audits
Experience the Impact of Smarter Document Management
This is an amazing tool for our team. Documentation is a must. Very straightforward to use.
Kellie D
Support Worker, ADS Care
The right document, always at your fingertips
MaxPilot replaces scattered files, email attachments, and shared drives with one organised, secure document system. Whether your team is in the office, in the field, or working remotely — every document they need is always available, always current, and always controlled.
Centralized, searchable storage
Every document — from participant files and staff credentials to policies and compliance evidence — is stored in one location, categorised and searchable, accessible from any device.
Role-based access and security
Control exactly who sees what. Staff access only the documents relevant to their role, while sensitive information remains protected behind permission-based controls.
Automatic version tracking
Every document update is tracked automatically. The full history of every file is stored and restorable — so your team always has the latest version and previous versions are never permanently lost.