Maxpilot brings NDIS claiming, rostering, participant management, and compliance reporting into one platform — purpose-built for Australian care providers.
Trusted by care providers across Australia
Purpose-built for NDIS providers. Every feature designed around real workflows — not generic software retrofitted for care.
Visual calendar, drag-and-drop shifts, SCHADS Award rates applied automatically, and instant staff notifications.
Learn moreClient profiles, NDIS plan tracking, support budgets, service agreements, and goal monitoring — all in one place.
Learn moreOnboard staff, manage certifications, set roles and permissions, and keep your whole team organised.
Learn moreClock in/out, log mileage, capture digital signatures, and track time accurately from the mobile app.
Learn moreBuild custom forms, complete them on mobile, and collect digital signatures — no paper, no scanning.
Learn moreSet NDIS goals, track progress, attach evidence, and generate reports to show outcomes to participants and families.
Learn moreWhether you run a large NDIS provider or work as an independent support coordinator, Maxpilot fits the way you work.
Manage participants, automate PRODA claiming, schedule support workers, and stay audit-ready — all in one place.
Track participant goals, monitor plan budgets, and coordinate providers — without drowning in paperwork.
Streamline appointments, session notes, and NDIS billing for OTs, physios, speech therapists, and more.
Also built for Aged Care, Plan Managers, SIL Providers, and more. View all solutions →
Maxpilot handles the full NDIS workflow so your team spends less time on admin and more time on care.
Add participants, import their NDIS plans, track support budgets by category, and generate service agreements — all from a single, clean profile. No more chasing spreadsheets or paper files.
Drag-and-drop shifts onto your team, filter by day, week, or fortnight, and let Maxpilot handle SCHADS Award rates automatically. Support workers get instant notifications and can confirm shifts from their phone.
At the end of each period, Maxpilot batches completed shifts into PRODA-ready claim files. Review, submit in bulk, and track approvals in real-time. Rejections are flagged with the reason so you can fix and resubmit instantly.
Real results from real NDIS providers across Australia.
"We went from spending 3 days a month on PRODA claims to submitting everything in under an hour. The automated bulk claiming alone paid for the subscription in the first week."
"The rostering tool finally understands SCHADS Award. It calculates penalty rates automatically and flags any compliance issues before we publish the roster. It's saved us from multiple payroll errors."
"As a support coordinator managing 80+ participants across different providers, Maxpilot's plan tracking is the only way I can keep on top of everyone's budgets without working weekends."
Running an NDIS provider organisation is rewarding, but it also comes with significant administrative responsibilities. From managing care plans and…
Read article
The National Disability Insurance Scheme (NDIS) has created significant opportunities for disability service providers across Australia. However, with growth comes…
Read article
Staff retention is one of the biggest challenges faced by NDIS providers in Australia. High turnover among support workers can…
Read articleCan't find what you're looking for? Our support team is based in Australia and responds within 2 business hours.
Yes. Maxpilot is purpose-built for NDIS-registered providers in Australia. It supports PRODA claiming, NDIS price guide rates, service agreement management, and generates the documentation required for NDIS audits. All data is stored on Australian servers.
Maxpilot automatically converts completed support shifts into PRODA-compatible claim files. You review and submit in bulk — no manual data entry required. The system validates each claim before submission and displays real-time approval status from the NDIS portal.
Yes. Maxpilot has the full SCHADS Award rate structure built in, including penalty rates for evenings, weekends, and public holidays. When you publish a roster, pay calculations are applied automatically to every shift, and any future Award changes are updated in the platform.
Most providers are fully set up and submitting their first claims within one week. Our onboarding team guides you through importing participants, configuring your services, and connecting PRODA. There's no IT knowledge required.
Yes. We provide a free data migration service for participants, plans, and historical records from most major NDIS platforms including Careview, ShiftCare, SupportAbility, and others. Our team handles the migration end-to-end.
Maxpilot is priced per active participant per month, so you only pay for what you use. Plans start from $X/month for up to 20 participants. All plans include a 14-day free trial with no credit card required.
See full pricing