Our scheduling tools are designed to support your care team at every stage — from building rosters and assigning staff to managing shift changes and delivering real-time updates.
Purpose-built for NDIS providers — designed around how care teams actually work.
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A drag-and-drop calendar built for care teams managing complex rosters across multiple participants, staff, and locations.
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Manage shifts for any team size — from a handful of carers to hundreds of staff across multiple sites and service types.
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Every shift, change, and approval is logged with timestamps — keeping your organisation audit-ready at all times.
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See who is working, where, and when — and respond to changes instantly with live updates across your entire team.
MaxPilot gives care coordinators and managers full visibility over their rosters. Browse available carers, filter by participant or facility, assign shifts in seconds, and ensure every client is covered — without the back-and-forth.
MaxPilot simplifies every step of shift creation — from selecting carers and pricebooks to choosing shift types and sending notifications. Everything needed for complete shift management is in one system.
We make it easy to build detailed, accurate shifts — ensuring every carer has the right information, every participant is matched to the right support, and every shift runs smoothly from the very start.
Match the right support worker to each client, with pay group, fund, and pricebook all configured in a single step.
Choose from Normal, Personal Care, Medication, Meal Preparation, Phone Call, or Community Engagement — and add specific carer instructions.
Track travel distance, allowances, and break times within every shift to ensure accurate records and timely payroll.
Can't find what you're looking for? Our support team is based in Australia and responds within 2 business hours.
Effortlessly build and adjust rosters using MaxPilot's visual calendar. Create, move, and update shifts with a simple drag-and-drop interface — saving your coordinators hours of manual scheduling work every single week.
Switch between daily, weekly, and fortnightly calendar views to plan ahead and manage team capacity. Filter by participant, staff member, or facility to find exactly what you need.
When a shift is created or updated, carers and participants are notified instantly via the app. No manual messages needed — MaxPilot keeps everyone informed automatically.
Monitor every shift status live — from Pending and Booked through to Approved, Completed, and Invoiced. Stay in control of your entire roster from one central calendar view.
Staff submit unavailability requests with dates, times, and reasons. Managers review and approve or decline directly from the dashboard — keeping rosters accurate and free of conflicts.
No credit card required. Full platform access from day one.