Every invoice you raise in MaxPilot appears in Xero with the right client, amounts, line items and support category coding already applied — and every payment recorded in Xero updates MaxPilot in real time.
Purpose-built for NDIS providers — designed around how care teams actually work.
Invoices created in MaxPilot flow to Xero automatically, and payment updates flow back. Both systems show the same position without anyone re-keying a number.
Map MaxPilot billing categories and NDIS support category codes to your Xero accounts once. Every transaction after that is coded correctly on its way through.
Reconciliation stops being a monthly job. Paid, outstanding and overdue invoices are visible across both systems as soon as the payment lands.
Every invoice, credit note and payment keeps a complete trail across both platforms — so your accountant and your auditor read the same accurate history.
Invoices are generated from completed shift records in MaxPilot, then sync straight to Xero with client, amount, line items and support category already attached. Your admin team never copies a figure between systems, and there is no export step to forget.
When a payment is recorded in Xero, the invoice status updates in MaxPilot immediately. Your finance team sees one accurate picture of what is settled and what is outstanding, rather than waiting until month-end to find out.
MaxPilot moves invoices, payments and financial records between your care platform and your accounting system automatically — so your accounts reflect the care you delivered this week, not the care you delivered last month.
Authorise the connection to your Xero organisation and map your accounts. From that point invoices, credit notes and payments move between the systems without anyone starting the process.
NDIS support categories map to your chart of accounts, so transactions land in the right account every time and your reporting stays meaningful without manual correction.
MaxPilot and Xero always agree. Your finance team, your accountant and your board are reading the same numbers on the same day.
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Invoices, credit notes, payments and client records. When an invoice is created or updated in MaxPilot it appears in Xero with the correct client, amount, line items and support category coding. When a payment is recorded against it in Xero, the status updates back in MaxPilot.
Once, at setup. You map MaxPilot billing categories and NDIS support category codes to the matching accounts in your Xero chart of accounts, and every transaction from then on is coded automatically. You can revisit the mapping whenever your accounts change.
Both. Invoices and credit notes flow from MaxPilot to Xero, and payment and reconciliation status flows from Xero back to MaxPilot. That two-way movement is what keeps the systems showing the same position instead of drifting apart between reconciliations.
No — it gives them better data to work with. Your accountant continues working in Xero, but with financial records that are already accurate, coded correctly, and backed by a complete audit trail running back to the care delivery that generated them.
Xero is the deepest accounting integration MaxPilot offers. Approved shift records and timesheets can also be exported in formats compatible with other payroll and accounting systems, and MaxPilot's API is available for organisations with specific requirements.
No credit card required. Full platform access from day one.